Major City Accomplishments 2021

Major City Accomplishments 2021

List of Projects and Accomplishments

January – May 2021

Budget / Finance / Audit / Procurement

  • Procurement Services successfully issued 37 electronic bids since inception October 1, 2020, engaging the City’s effort in reducing its carbon footprint.
  • Procurement Services issued 21 formal solicitations from January 1 – May 1, 2021.
  • Procurement Services issued from January 1 – May 1, 2021, 360 Purchase Orders, 271 New POs and 89 Change Orders.
  • Surplus property sold through GovDeals.com from January 1 – May 1, 2021 generated $ 1,830.
  • Surplus vehicles & equipment sold through Tampa Machinery Auction from January 1 – May 1, 2021 generated $ 3,813, Recycled Materials (Scrap Metal) $612.
  • Procurement Services has obligated from January 1 – May 1, 2021 $7,289,965 in Purchase Orders and Blanket Purchase Orders.
  • Balanced Budget with no use of General Fund Unassigned reserves for FY 2021
  • External Financial Audit City– no audit comments
  • External Financial Audit CRA-no audit comments
  • External Financial Audit Fire-no audit comments
  • External Financial Audit EMS-no audit comments
  • Internal Audit – Payroll and timekeeping audit completed with two minor observations
  • COVID 19 expenditures of $524,328 submitted to Pinellas County for reimbursement from Pinellas Cares-Local Government Coronavirus Relief Fund and City has received these funds.
  • Pursuing funding reimbursement for COVID expenditures over the $524,328 submitted to the County thru FEMA or other sources.
  • Secured financing for Electric Vehicles leasing for $55,402, a savings of $6,257 versus purchasing the vehicles.
  • Secured financing for the lease purchase of a replacement fire truck with 1.75% interest rate, cost of truck $846,880.
  • Water-Sewer Revenue Sufficiency Study in process, to go before Board May 25, 2021.

 

Utilities:  Water, Wastewater, Reclaimed Water, Stormwater

  • Seabreeze Drive Sewer Project (construction contract awarded, proceeding to schedule pre-con meeting and issue NTP to contractor)
  • Tidal Flood Protection – Sponge Docks Tideflex installation – (all three valves installed and fully operational)
  • SWFWMD Cooperative Funding Initiative Palm Avenue storm-water corridor drainage improvements project construction completed February 2021
  • Ring Avenue drainage improvements completed
  • Beckett Bridge Utility Relocation –Design underway, 90% complete. Progress slow due to Pinellas County’s design schedule, City working on utility coordination and new sub-aqueous pipeline crossings (water and sewer pipes)
  • New RO Water Facility Staff Building: design 100% complete, project will be re-bid
  • Water main adjustment on US 19 required by FDOT: design complete, construction start Summer 2021
  • Next phase of Solar Power for RO Plant is under preliminary design
  • Construction of 3 permanent generators at water supply wells started. An additional 10 well sites will be fitted with automatic transfer switches to allow connection to portable emergency generators for automatic start during power failures.
  • Rehabilitation of capacity for City sewage force main along Riverside Drive was completed.
  • Reconstruction of Stone Hedge lift station in house to increase capacity, reliability, and ease of maintenance.
  • Reconstruction of Tarpon Pointe lift station in house to increase capacity, reliability, and ease of maintenance.
  • Completed rebuild of 6 control panels in house.
  • Phase 2 water conservation program to include 100 toilet rebates and 100 conservation kits
  • Continuation of water meter update conversion
  • Lining (rehabilitation) of 9 sewer manholes and a sewer main along Hope Street
  • Updating disinfection process at Wastewater Treatment Facility
  • Completed internal recycle pump replacement project at Wastewater Treatment Facility
  • Whitcomb Bayou surface water quality sampling (in-house) is on-going
  • Installation of storm drainage to Disston Pond completed

 

Roadways / Waterways

  • Mango Street Improvements, Phase 1 (Disston to Azalea) construction contract initiated November 2020, Duke and Clearwater Gas utility locates nearly complete, major construction to begin by June
  • Installation of decorative street signs in CRA and Historical District apprx 98% complete
  • Safford corridor south of Tarpon Avenue landscape improvements
  • South Spring at MLK Intersection Improvements – Survey and geotech data collection completed in early 2021, staff and consultant to present concepts and options in June 2021 to BOC
  • Spring Revetment Project Analysis – Survey and geotech data collection completed in early 2021.
  • Hope Street Seawall – construction contact awarded, staff to schedule pre-con meeting to issue NTP
  • Tarpon Avenue (Huey to US-19) Roadway & Safety Improvements – Design 90% complete, FDOT approved. Utility coordination plans in place.  Project scheduled for bid by December 2021
  • Orange Street Streetscaping Project – Design scope development initiated, staff to seek public input on desired design elements
  • Spring Bayou impaired water body 4E plan for water quality sampling, increased maintenance and public education is on-going
  • Clock tower installation engineering plans underway
  • Meres extension bike path (75% completed – awaiting striping)
  • Replacement of five buoys for boat channel along with concrete bases at Sunset Beach
  • Installation of four new danger shoal and wake warning signs
  • East Boyer Street ground cover, tree wells, palms and sidewalk construction underway
  • Tarpon Avenue center median improvements underway
  • Dodecanese Boulevard tree replacement scheduled completion fall 2021

 

Information Technology

  • Sponge docks sound-system project design complete – installation May-June 2021.
  • Creation of a portable video production package
  • Plotting and identifying all lampposts along Dodecanese for any needed maintenance
  • Completing final edit of video to present at Florida Stormwater Association
  • Upgrade for video editing with purchase of an Apple Pro desk top computer for increased power/functionality
  • Installed new moving lights in the Performing Arts Center
  • Migration to Microsoft Office 365 (in process)
  • Additional live webcam facing east at the Sponge Docks installed and published
  • Additional live webcam at Spring Bayou installed, pending new power circuit
  • Completed install of new cameras at Cops N Kids building, Wi-Fi upgrade in progress
  • Completed PD body and in-car camera rollout
  • Upgrades to cameras, door card readers, and intercoms at public safety building in progress
  • IT support for Video Inspections (see also building department).
  • Implementation of City-wide security awareness training and continuous assessments
  • New City-Wide Intranet (in process).
  • Completed migration to the Cloud of the city Interactive Voice Response System to allow customers to pay City bills over the phone
  • Implementation of Inspections scheduling via text (in process)
  • Mobile Device Management tracking solution (in process)

IT – GIS Division

  • Data for age of utility assets included on Portal maps to assist in asset inspection and preventative maintenance.
  • City asset data source or As-built listed with direct URL link to the corresponding As-built
  • Parcel data now connects to additional parcel’s details from the Pinellas County Property Appraisers Office website.
  • Created a digital Planning and Zoning map book for easy access and quick sharing. A QR Code linking to the Zoning App was included in the map book.
  • Geospatial metadata added to GIS database. Metadata facilitates proper data sharing, interpretation, and usage.
  • All County owned utility assets within the City’s jurisdiction have been updated to 2021 data.
  • Water Monitoring test results are now live on a dashboard.
  • Development of spatial reference for all Cemetery data in process.
  • Implemented a new password protocol for all ArcGIS user accounts.

 

Parks and Sports Facilities

  • Dorsett Park fencing, landscaping, basketball courts and sandbag location improvements completed
  • Dorsett park parking lot ground covering installation completion scheduled for summer 2021
  • Installed new lighting at Sports Complex pavilion
  • New lighting motion detector at Discovery Playground restrooms installed
  • Sports Complex and Sisler Field shade structures currently being installed
  • Repaired bleachers and dugout ceiling at Sisler Field
  • Sisler Field installation of fans in dugouts awaiting delivery of equipment
  • Installed new doors, electronic door locks and timers at Riverside Field
  • Rotary Field tree and plant bed revitalization completed
  • Highland Nature Park restrooms – installation of new doors, sky light and addition of new power supply and lighting. Replacement of toilets, sinks and painting.
  • Playground swing replacement

 

Recreation

  • Provided over 100 personalized photos with the Easter Bunny.
  • Added four additional beach cleanup events for Sunset Beach.
  • Hosted the Drive-Thru Easter EGG-stravaganza serving over 250 families.
  • Created Tarpon’s TREE-riffic Drive-Thru Arbor Day event in conjunction with Building Development & Parks Department distributed two trees to over 120 Tarpon Springs Residents
  • Hook Kids on Fishing held at Craig Park for nearly 30 children and their parents.

 

 Improvements to City Facilities

  • Cycadia Cemetery Expansion Project construction nearing completion. New section will provide approx. 800 new burial spaces and a committal shelter for services.  Space reserved for new mausoleum for future construction phase.
  • New irrigation pump station constructed at cemetery utilizing in-house staff from Utilities Maintenance. New station pumps stored pond water to meet irrigation needs of both the existing cemetery and the expansion area.
  • Repair and repainting of the golf course patio area
  • Construction started on new stormwater pipe for golf course drainage.
  • Craig Park Recreation Center flooring replaced
  • Community Center Social Room remodeling underway to accommodate relocation of Senior Center
  • City hall carpet installation in 2nd floor conference room, refresh of new Auditor office completed
  • Carpet for City Hall auditorium scheduled for late May – early June, 2021
  • Economic Development office improvements (painting, HVAC, door replacement)
  • Safford House exterior painting, landscaping

 

HR / Employee Health & Training

  • Addition of the E-Verify program to accommodate required background checks for federally-funded projects.
  • Expansion of the scope of background checks
  • Continuing recruitment, testing, interviewing and on-boarding using a hybrid approach to accommodate both departments and applicants.
  • Development and implementation of an on-line benefits administration platform under the auspices of the benefits consultant; continuing to roll out this program to employees during the year. The goal is for employees to self-enroll during annual Open Enrollment.
  • Coordinating the use of at third party for COBRA administration
  • Continued focus on safety training programs for employees. Maintenance of the new Employee Safety Manual with addition of training modules enabling employees to view via PowerDMS.
  • Continued Police and Fire fitness program and enhanced physicals for public safety.
  • Continued Monthly facility safety inspection for public works compound.

 

Cultural Services

  • Encore 2021 mini season January – June 2021 has presented 37 community theater shows and educational presentations to 1586 patrons, providing $14,000 in revenue to date, while observing all CDC safety standards
  • Heritage Museum and Safford House reopened to the public and welcomed 645 visitors and earned $1900 in revenue
  • Prepared and submitted 2023 Florida State Operations grant
  • Prepared and submitted SouthArts presentation for Kelly Swanson Show ($3.333)
  • Awarded National Endowment for the Arts Engagement in American Communities Grant for Community theater (Cultural Center – $10,000)
  • Awarded National Endowment for the Arts Engagement in American Communities Grant for Special Event (Art of Health – $10,000)
  • Received 16 new/renewed/upgraded memberships during the first quarter ($2,265)
  • Coordinated with Spectrum Bay News 9 for Florida on a Tankful featuring the Safford House

 

 Library

  • Added new database of tutorials for technology and library resources called Niche Academy
  • New YA/Teen creative kits on art, journaling, and origami available for check out
  • Added live Zoom programs featuring trivia nights and genealogy classes
  • New Greek virtual story time offered
  • Celebrated National Library Week with a “Libraries in Film” trivia contest and children’s book giveaway sponsored by the Friends
  • Filmed story times at Craig Park and at the Community Garden and posted the videos online
  • Earth Day / Arbor Day activities in partnership with other City departments and Pinellas County, including “Grab & Grow” kits and butterfly garden planter giveaways

 

Public Safety:  Police / Fire / Emergency Management

Fire Department

  • ISO inspection completed and received a Class 2 rating (Class 1 is the best you can get)
  • Department received new bunker for crews and is in service
  • Department has completed half of the 8600 hours of required fire training
  • Installed three Sierra Wireless routing systems for front line units. Additional systems budgeted FY22

Emergency Management

  • Continue COVID 19 response, training, and education of city staff
  • Department completed over 1000 hours of COVID 19 Vaccinations for the public
  • 85” Microsoft Surface Hub installed in EOC/Public Safety Multipurpose Room

Police Department

  • Completed training and implemented Body Worn Cameras for all Patrol Officers
  • Trained Officers from around the State in the area of Traffic Homicide Investigations
  • Completed all required quarterly audits in accordance with the Florida Accreditation Office
  • Completed annual Use of Force Training, Basic First Aid and Infectious Disease control training
  • Completed required Taser annual training in accordance with Florida State Statue
  • Two new crime watch neighborhoods established
  • Continued to update business watch / emergency contacts and updates
  • Crime Prevention Through Environmental Design (CPTED) surveys have been conducted with businesses, mall parking lots and churches
  • Address over grown trees and grass city wide (Crime Prevention)
  • Cross walk added at the Cops and Kids Center
  • Established partnership with Shepard Center for weekly updates / clean-up & moved gazebo
  • Recognized youth report card progress w/ gift cards to Mc Donald’s
  • Partnered w/ Tarpon Springs Housing Authority to distribute PPE Supplies to housing residents
  • Coordination started for after school student pick up for fall 2021
  • Black History Month Lessons/ activities with children by staff at the Cops and Kids Center
  • Partnered with Junior league of Pinellas county for earth day literacy event
  • Partnered with Boys and Girls club for summer meal program (Meal break stop Feed Tampa Bay)

 

Planning and Zoning Department

  • Launched Connect Tarpon Springs community engagement platform (272 registered users, 2844 site visits) https://connecttarponsprings.com/
    • Comprehensive Plan project page & survey
    • Library Survey
    • Disston Corridor survey
    • Hoffman property re-use survey
    • City Strategic Plan informational page
    • Sustainability Action Plan project page
    • Anclote River Dredge Project informational page
    • Eagle Creek development informational page
    • Manatee Village information page and input survey of desired tenants
  • Disston Corridor project
    • finalized traffic forecasting methodology
    • completed BOC interview
    • set up stakeholder interviews
    • completed draft community engagement page
    • Phase I report completed.
  • Received $100K grant award for Disston Corridor Phase II (Complete Streets Concept planning)
  • Sustainability Committee
    • presented at January meeting, provided tools for review of land development code and smart code, provided review and samples for community engagement
    • presented at February meeting on open space presentation and LDC assistance –
  • Adopted Final Historic District Review Guidelines and printed bound sets
  • Completed adoption of Poles and Signs amendments
  • Drafted RFP for Comprehensive Plan and presented to BOC for consensus to proceed
  • Continue working with IT GIS staff to add information layers to the publicly available zoning app on the City’s website
  • Presented draft updates to the Special Area Plan and Transect Code for BOC consideration.
  • Continued working with USFIG and Collaborative Labs to develop final scope of services for City Strategic Plan
  • Completed LAP training (Principal Planner) in support of certification

 

Building Development

  • Continued use of drone technology for inspection services
  • Continued use of video inspection services
  • Implemented online permitting for 10 permit types
  • Received designation as Tree City USA for 14th Exceeded minimum designation requirement of $2/citizen to $6.47/citizen to maintain an above average rating
  • Tree Planting – Quarter 1 2021. Distributed 250 trees to residents at city sponsored events. Approximately 138 trees were planted on city owned property and 240 in residential areas
  • Completed 5th year as a Local Mitigation Strategy (LMS) partner for LMS update
  • New FIRM (Flood Insurance Rate Map) will be released in August 2021
  • Increased outreach on Floodplain Management on city website to include a wide range of emergency guidance documents for the Spanish speaking community
  • Additional Certified Floodplain Manager added to department staff bringing total to 6 CFM’s
  • Host for various FEMA classes on Floodplain Management and Certified Floodplain Manager exam

 

 Economic Development / Business Assistance

  • Six CRA Building Code Assistance grant applications received. Five approved one pending approval.
  • Five CRA Façade Grant applications received and approved.
  • One CRA Restaurant Recruitment grant application received and pending approval.
  • 18 new businesses opened.
  • CRA Annual Report completed, submitted to County and presented to BOC/CRA.
  • Contract approved and signed with developer for 144 E. Tarpon Ave.; ongoing discussions on density transfer to begin project timeline.
  • Participation in Pinellas County CRA Working Group regarding potential changes to policies and procedures for CRA reporting.
  • Wayfinding signs installed and completed.
  • Building Plaques installed on 13 historic buildings downtown.
  • Four applications filed for state historic markers (Old City Hall, Old TS High School, Greektown, Safford House.) Three approved; one pending approval.  Old City Hall marker ordered and expected delivery and installation in July.
  • Historic District state marker dedication ceremony scheduled for Wednesday, June 2.
  • Community engagement with business owners relative to new sign code changes.
  • Six retention site visits; four expansion projects of existing businesses
  • Attraction of first industrial project in the new River Bend Industrial Park, 11.000 sq. ft. new industrial building, nine additional jobs.
  • Ongoing marketing of properties for sale and lease.
  • Creating inventory of underused, vacant, underutilized properties.
  • Working with vendors on photomurals for buildings.
  • Business Recovery Plan for outdoor dining and outdoor display of merchandise continuing through August 2021. Community engagement efforts with business owners relative to ongoing program and end date.
  • Create and distribute monthly economic development e-newsletters highlighting business and development activity in the City.
  • “Tarpon Springs Business Happenings” Facebook page continues to promote new and existing businesses and events.
  • Rediscover Tarpon Springs Facebook profile continues
  • Liaison to TS Merchant’s Association for city event planning and coordination. Assisting with re-start of special events.
  • Created local business directory A-Frame sign inserts for use at Second Saturday markets.
  • Renewed I-4 and I-75 billboard advertising extending through June 2022
  • Placed new ad for 2021 Gulf to Bay tourism destination magazine of the SPCVB.
  • Placed full run tabloid ad in Destination Florida, a special section of the TB Times publishing Sunday, June 20 with readership of 672,000.
  • Panel ad placed in 2021 Suncoast Tourism’s Attractions map

 

Sustainability

  • Starting conversion to green City fleet with the purchase of 2 electric vehicles and 2 hybrid vehicles.
  • Communicated to the State Public Service Commission through the Mayor’s office the need for more energy efficiency programs from electric utilities.
  • Continuing baseline greenhouse gas emissions inventory
  • Continuing work on Sustainability Action Plan (SAP).