Major City Accomplishments 2021

Work on Back Flow Project

List of Projects and Accomplishments

January – September 2021

 

Budget / Finance / Audit / Procurement

 

  • Procurement Services issued 44 formal solicitations from January 1 – September 30, 2021
  • Procurement Services issued 662 Purchase Orders from January 1 – September 30, 2021
  • Surplus property sold through GovDeals.com from January 1 – September 30, 2021 generated $7,051
  • Surplus vehicles & equipment sold through Tampa Machinery Auction from January 1 – September 20, 2021 generated $ 14,354; Recycled Materials (Scrap Metal) $612.
  • Procurement Services has obligated $13,074 in Purchase Orders and Blanket Purchase Orders from January 1 – September 30, 2021
  • Balanced Budget with no use of General Fund Unassigned reserves for FY 2022
  • External Financial Audit City– no audit comments
  • External Financial Audit CRA-no audit comments
  • External Financial Audit Fire-no audit comments
  • External Financial Audit EMS-no audit comments
  • Received Government Finance Officers Association award for FY 2021 Budget
  • COVID 19 expenditures of $524,328 submitted to and reimbursed by Pinellas County from Pinellas Cares-Local Government Coronavirus Relief Fund
  • Secured financing for Electric Vehicles leasing for $55,402, a savings of $6,257 versus purchasing the vehicles.
  • Secured financing for the lease purchase of a replacement fire truck with 1.75% interest rate, cost of truck $846,880.
  • Filed all required documents for the City to receive American Rescue Plan Act funding of $12.8 million
  • Water-Sewer Revenue Sufficiency Study completed with rates decreased 2.2%

 

Utilities:  Water, Wastewater, Reclaimed Water, Stormwater

 

  • Seabreeze Drive Sewer Project underway, expect completion summer 2022. Approx. 67 septic tanks to be connected to new sanitary sewer system
  • Tidal Flood Protection – Sponge Docks Tideflex installation – all three valves installed and fully operational
  • Palm Avenue storm-water corridor drainage improvements project construction completed February 2021. $250,000 reimbursed to City through SWFWMD Cooperative Funding Initiative Grant.
  • Beckett Bridge Utility Relocation –Design underway, 90% complete. Progress slow due to Pinellas County’s design schedule, City working on utility coordination and new sub-aqueous pipeline crossings (water and sewer pipes)
  • Water main adjustment on US 19 required by FDOT completed.
  • Next phase of Solar Power for RO Plant is under final design criteria for issuing proposals
  • Construction of 3 permanent generators at water supply wells completed. An additional 10 well sites will be fitted with automatic transfer switches to allow connection to portable emergency generators for automatic start during power failures.
  • Rehabilitation of capacity for City sewage force main along Riverside Drive was completed.
  • Reconstruction of Stone Hedge lift station completed in house to increase capacity, reliability, and ease of maintenance.
  • Reconstruction of Tarpon Pointe lift station completed in house to increase capacity, reliability, and ease of maintenance.
  • Reconstruction of Mango Circle lift station
  • Control system rebuilds completed in house at Meadows and Merlin’s Court lift stations
  • Completed rebuild of 6 control panels in house.
  • Phase 2 water conservation program to include 100 toilet rebates and 100 conservation kits
  • Continuation of water meter update conversion
  • Lining (rehabilitation) of 9 sewer manholes and a sewer main along Hope Street. Additional 7 manhole restorations throughout the city identified by city wide inspection program.
  • Updating disinfection process at Wastewater Treatment Facility
  • Completed internal recycle pump replacement project at Wastewater Treatment Facility
  • Installation of storm drainage to Disston Pond completed
  • Grosse Avenue Pent Street stormwater and drainage improvements underway.  Project scheduled to be completed early summer 2022.  Awarded $1.3M as part of a SWFWMD Cooperative Funding Initiative grant.
  • Replacement of water line and upgrading fire protection in River Village neighborhood. Phase 1 complete, Phase 2 in progress.

 

Roadways / Waterways

 

  • Anclote River Dredge – Federal project and City project (extended turning basin) contracts approved and initial work started. Expected dredge finish by summer 2022
  • Mango Street Improvements Phase 1 (Disston to Azalea) construction underway; expect completion February 2022
  • Installation of decorative street signs in CRA and Historical District approx. 98% complete
  • Tarpon Avenue (Huey to US-19) Roadway & Safety Improvements – Design 90% complete, FDOT LAP certification achieved by the city allowing for reimbursement of up to $695,000 to City. Project scheduled for bid by December 2021
  • Spring Bayou impaired water body 4E plan for water quality sampling, increased maintenance and public education is on-going
  • Clock tower installation completed
  • Meres Boulevard extension bike path (75% completed – awaiting striping)
  • Replacement of five buoys for boat channel along with concrete bases at Sunset Beach
  • Installation of four new danger shoal and wake warning signs
  • East Boyer Street ground cover, tree wells, palms and sidewalk construction underway
  • Tarpon Avenue center median improvements underway
  • Dodecanese Boulevard tree replacement

 

 Information Technology and GIS

 

  • Sponge docks speaker system project completed. Selection of music playlist completed with citizen advisors
  • Plotting and identifying all lampposts along Dodecanese to allow for identification of exact pole should maintenance be necessary
  • Completed upgrade for video editing that will add increased power/functionality to our projection system for City meetings and performances
  • Installed new moving lights in the Performing Arts Center
  • Migration to Microsoft Office 365 (in process)
  • Live webcams facing east and west at the Sponge Docks installed and published
  • Live webcam at Spring Bayou installed and published
  • Completed install of new cameras at Cops N Kids building, Wi-Fi upgrade completed
  • 85” Microsoft Surface Hub installed in EOC/Public Safety Multipurpose Room
  • Completed PD body camera and new in-car camera rollout
  • Upgrades to cameras, door card readers, and intercoms in progress as public safety building
  • Implementation of City-wide enterprise technology security awareness training using mock attacks; interactive web-based platform; and continuous assessments through simulated phishing
  • New City-Wide Intranet (in process)
  • New Police Website (in process)
  • Completed migration to the Cloud of the city Interactive Voice Response System to allow customers to pay invoices over the phone
  • Implementation of ability to schedule Inspections via text (In process)
  • Mobile Device Management solution (In process)
  • 3rd party patching implemented and tested; moving to production with select applications (In process)
  • The missing data on ‘Install Date’ on utility assets are now being captured. This will help in asset inspection and preventative maintenance (ongoing process)
  • All City assets have their data source or As-built listed in their attributes as text. A direct URL link to the corresponding As built is being added to their attributes (ongoing process)
  • Connection of all parcel data to additional details from the Pinellas County Property Appraisers Office website
  • Created a digital Planning and Zoning map book for easy access and quick sharing. A QR Code linking to the Zoning App was included in the map book (complete)
  • Geospatial metadata has been added to the GIS database. Metadata facilitates proper data sharing, interpretation, and usage (current but ongoing process)
  • All County owned utility assets within the City’s jurisdiction have been updated to 2021 data (complete)
  • Water Monitoring test results are now live on a dashboard (complete)
  • Implemented new software program for VoIP call reporting analytics.
  • Implementing ArcGIS Online for public facing content (in process)
  • Leveraging Portal’s Partnered Collaboration for vendors (in process)
  • Completed implementation of advanced EDR (endpoint detection and response) applications and techniques to provide an industry leading NGAV (next generation anti-virus) that is powered by machine learning to ensure that technology breaches are stopped before they occur.
  • Implemented a two-factor authentication solution for remote access
  • Received a 20k award from SUGA for training of IT staff
  • Completed implementation of a system to manage compliance initiatives and audits by assigning control tasks, creating auditor reports, and storing evidence.
  • Brought Golf course sprinkler system on GIS (complete)
  • Push Crew Routes for after Hurricane cleanup in on GIS Portal (complete)
  • Bathymetric data of Anclote River is on GIS (complete)
  • Added legal disclaimer to all Utility Web Apps (complete)
  • Started on Fiber Optics location data collection: (in process) Fiber data collection and digitization for the treatment plant is complete; Fiber data collection and digitization from City Hall to the treatment plant is complete
  • Facility IDs were established for Reclaimed Water assets and other utility assets that previously lacked ID (complete)
  • Installation of new PD dashcam/bodycam video server (in progress)
  • Completed cabling in dispatch for 911 upgrade and network reconfiguration for CJIS compliance
  • Installed new projector for Board Meetings in the Performing Arts Center
  • New projection screen being constructed in the Performing Arts Center
  • Post pandemic theater, green room and system re-opening completed in preparation for upcoming performances

 

Parks and Sports Facilities

 

  • Dorsett Park fencing, landscaping, basketball courts and sandbag location improvements completed
  • Dorsett Park parking lot ground covering installation completion scheduled for summer 2021
  • Installed new lighting at Sports Complex pavilion
  • New lighting motion detector at Discovery Playground restrooms installed
  • Sports Complex and Sisler Field shade structures currently being installed
  • Repaired bleachers and dugout ceiling at Sisler Field
  • Installed new doors, electronic door locks and timers at Riverside Field
  • Rotary Field tree and plant bed revitalization completed
  • Highland Nature Park restrooms – installation of new doors, sky light, addition of new power supply and lighting, replacement of sinks and toilets, and painting.
  • Playground swing replacement

 

Recreation

 

  • Provided over 100 personalized photos with the Easter Bunny.
  • Added four additional beach cleanup events for Sunset Beach.
  • Hosted the Drive-Thru Easter EGG-stravaganza serving over 250 families.
  • Created Tarpon’s TREE-riffic Drive-Thru Arbor Day event in conjunction with Building Development & Parks Department distributed two trees to over 120 Tarpon Springs Residents
  • Hook Kids on Fishing held at Craig Park for nearly 30 children and their parents.

 

Improvements to City Facilities

 

  • Cycadia Cemetery Expansion Project construction nearing completion. New section will provide approx. 800 new burial spaces and a committal shelter for services.  Space reserved for new mausoleum for future construction phase.
  • New irrigation pump station constructed at cemetery utilizing in-house staff from Utilities Maintenance. New station pumps stored pond water to meet irrigation needs of both the existing cemetery and the expansion area.
  • Repair and repainting of the golf course patio area
  • Construction started on new stormwater pipe for golf course drainage.
  • Craig Park Recreation Center flooring replaced
  • Community Center Social Room remodeling underway to accommodate relocation of Senior Center
  • City hall carpet installation in 2nd floor conference room, refresh of new Auditor office completed
  • Carpet for City Hall auditorium installed
  • Economic Development office improvements (painting, HVAC, door replacement)
  • Safford House exterior painting, landscaping
  • Presented 2020 Building Assessment findings to BOC and submitted estimated building improvement costs to the Finance Department for the FY 2022 budget. FY2021 evaluation is ongoing.

 

HR / Employee Health & Training

  • Addition of the E-Verify program to accommodate required background checks for federally funded projects.
  • Expansion of the scope of background checks
  • Continuing recruitment, testing, interviewing, and on-boarding using a hybrid approach to streamline the process and accommodate both departments and applicants.
  • Development and implementation of an on-line benefits administration platform under the auspices of the benefits consultant; continuing to roll out this program to employees during the year. The goal is for employees to self-enroll during annual Open Enrollment.
  • Coordinating the use of at third party for COBRA administration
  • Continued focus on safety training programs for employees. Maintenance of the new Employee Safety Manual with addition of training modules enabling employees to view via PowerDMS.
  • Continued Police and Fire fitness program and enhanced physicals for public safety.
  • Continued Monthly facility safety inspection for public works compound.
  • Completion of salary survey for all positions and implementation of salary adjustments approved by the Board of Commissioners

 

Cultural Services

 

  • Encore 2021 mini season January – June 2021 has presented 37 community theater shows and educational presentations to 1586 patrons, providing $14,000 in revenue to date, while observing all CDC safety standards
  • Heritage Museum and Safford House reopened to the public and welcomed 645 visitors and earned $1900 in revenue
  • Prepared and submitted 2023 Florida State Operations grant
  • Awarded National Endowment for the Arts Engagement in American Communities Grant for Community theater (Cultural Center – $10,000)
  • Awarded National Endowment for the Arts Engagement in American Communities Grant for Special Event (Art of Health – $10,000)
  • Received 16 new/renewed/upgraded memberships during the first quarter ($2,265)
  • Coordinated with Spectrum Bay News 9 for Florida on a Tankful featuring the Safford House
  • Cultural Center – Historic Sign Dedication; June 29, 2021
  • Printed and distributed 2021-2022 Season Brochure for Tarpon Arts in July
  • Prepared and submitted application for the American Rescue Plan Grant for Performing Arts ($50,000)
  • Launched ticket sales 2021-2022 Season in July generating $55,000 in revenue through September 30
  • Launched show sponsor program for business owners and individuals: $4,000 in revenue to date
  • Planned Cultural Center calendar of programs, shows and events in conjunction with Library to increase visitors to the renovated, historic building
  • Provided a free concert in Craig Park featuring Greek band Ellada, August 14 to “kick off” season

 

Library

 

  • Added new database of tutorials for technology and library resources called Niche Academy
  • New YA/Teen creative kits on art, journaling, and origami available for check out
  • Celebrated National Library Week with a “Libraries in Film” trivia contest and children’s book giveaway sponsored by the Friends
  • Filmed story times at Craig Park, Sunset Beach and Community Garden and posted online
  • Earth Day / Arbor Day activities in partnership with other City departments and Pinellas County, including “Grab & Grow” kits and butterfly garden planter giveaways
  • New Greek story times offered for youth
  • New Greek genealogy program held for adults
  • Offered summer reading programs for all ages and Library Card Sign-up Month Photo Scavenger Hunt
  • Conducted a survey to gather community input on Library programs, services, resources, and facility
  • Provided escape rooms at the library, offered programs at Craig Park, and participated in outreach activities in the community
  • Expanded the Library’s collection of games and puzzles for check out

 

 

 Public Safety:  Police / Fire / Emergency Management

 

Fire Department

  • ISO inspection completed and received a Class 2 rating (Class 1 is the best you can get)
  • Department received new bunker for crews and is in service
  • Department has completed half of the 8600 hours of required fire training
  • Installed three Sierra Wireless routing systems for front line units. Additional systems budgeted FY22
  • Assisted St. Ignatius with church kid camp event
  • Started the process to apply for Safer Grant through FEMA to hire three additional Firefighter/Paramedics
  • Participated in Fire Prevention Week at daycares and elementary schools, approx. 1200 kids.
  • Participated in the North County Safety Expo – distributed life jackets for water safety education

 

Emergency Management

  • Continue COVID 19 response, training, and education of city staff
  • Department completed over 1000 hours of COVID 19 Vaccinations for the public
  • 85” Microsoft Surface Hub installed in EOC/Public Safety Multipurpose Room

 

Police Department

  • Completed training and implemented Body Worn Cameras for all Patrol Officers
  • Trained Officers from around the State in the area of Traffic Homicide Investigations
  • Completed all required quarterly audits in accordance with the Florida Accreditation Office
  • Completed annual Use of Force Training, Basic First Aid and Infectious Disease control training
  • Completed required Taser annual training in accordance with Florida State Statue
  • Two new crime watch neighborhoods established
  • Continued to update business watch / emergency contacts and updates
  • Crime Prevention Through Environmental Design (CPTED) surveys have been conducted with businesses, mall parking lots and churches
  • Address overgrown trees and grass city wide (Crime Prevention)
  • Cross walks added at the Cops and Kids Center, MLK at South Spring, Pineapple at Whitcomb, Glades at Riverside and Glades at Palm
  • Established partnership with Shepard Center for weekly updates / clean-up & moved gazebo
  • Recognized youth report card progress w/ gift cards to Mc Donald’s
  • Partnered w/ Tarpon Springs Housing Authority to distribute PPE Supplies to housing residents
  • Coordination started for after school student pick up for fall 2021
  • Black History Month Lessons/ activities with children by staff at the Cops and Kids Center
  • Partnered with Junior league of Pinellas County for earth day literacy event
  • Partnered with Boys and Girls club for summer meal program (Meal break stop Feed Tampa Bay)
  • Filed a Federal Grant applications for 3 community policing officers
  • Filed a state grant for funding for Cops in Community Schools efforts
  • Filed a federal grant for funding to supplement body worn ballistic vest program
  • Completed first Law Enforcement reaccreditation assessment (mock)
  • Summer food program for summer camp and feed Tampa Bay
  • Back to school bash provided over 250 backpacks with school supplies
  • Started to transportation program for children who are enrolled in cops and kids program from Tarpon Springs Fundamental and Tarpon Springs Elementary school
  • Started Social and emotional awareness for cops and kids program
  • Yoga class for cops and kids program
  • Approved and completed two new stop signs to improve safety on North Jasmine Ave.
  • Replaced older fading stop signs to improve traffic safety
  • Repaired and replaced city lighting in the downtown area
  • Added new no parking signs and reduced the speed limit on Ring Ave. for traffic safety
  • Added a School Crossing Guard at Pine St. and Disston Ave.
  • Conducted Homeless Outreach workshop
  • Continued Crime Watch meetings, to include a directors meeting.
  • Community meetings with Calista Kay and Wind Rush Bay neighborhoods.
  • Conducted a Shred-it event
  • Conducted a Medication-Drug take back event
  • Conducted a Back the Blue event

 

Planning and Zoning Department

 

  • Launched Connect Tarpon Springs community engagement platform ( 418 registered users, 8055 site visits) https://connecttarponsprings.com/
    • Comprehensive Plan project page & survey
    • Library Survey
    • Disston Corridor survey
    • Hoffman property re-use survey
    • City Strategic Plan informational page
    • Sustainability Action Plan project page
    • Anclote River Dredge Project informational page
    • Eagle Creek development informational page
    • Manatee Village information page and input survey of desired tenants
    • Anclote Harbor Information Page
    • Sustainability Action Plan Information Page
    • Assist other Departments in Creating Project Pages (Trash/Recycle/Yard Waste Survey; Rebuild Florida General Infrastructure Program Public Comment Pages; Anclote River Dredge and Eagle Creek Estates Information Page
  • Disston Corridor project
    • finalized traffic forecasting methodology
    • completed BOC interview
    • set up stakeholder interviews
    • completed draft community engagement page
    • Phase I report completed.
  • Received $100K grant award for Disston Corridor Phase II (Complete Streets Concept planning). Data research and analysis underway and staff/consultant walk audit completed
  • Alt 19 / Meres Boulevard scope of services initiated to analyze intersection operations in coordination with Disston Corridor planning and rehabilitation of Manatee Village Shopping Center
  • Sustainability Committee
    • presented at January meeting, provided tools for review of land development code and smart code, provided review and samples for community engagement
    • presented at February meeting on open space presentation and LDC assistance –
  • Adopted Final Historic District Review Guidelines and printed bound sets
  • Executed agreement with Florida Department of State for %50K grant to conduct resiliency study in the historic district
  • Completed adoption of Poles and Signs amendments
  • Drafted and awarded RFP for Comprehensive Plan
  • Continue working with IT GIS staff to add information layers to the publicly available zoning app on the City’s website
  • Continued working with USFIG and Collaborative Labs to develop final scope of services for City Strategic Plan. Three engagement workshops complete: stakeholder interviews and citizen engagement survey underway
  • Completed LAP training (Principal Planner) in support of certification
  • Participation in staff trainings and setup to implement E-Plan
  • Exploring online payment options
  • Future Land Use Map layer added to Zoning App on the public egis portal
  • Special Area Plan and SmartCode Amendments adopted September 2021
  • Conducted two training sessions with the Planning and Zoning Board.

 

Building Development

 

  • Continued use of drone technology for inspection services
  • Continued use of video inspection services
  • Implemented online permitting for 10 permit types
  • Received designation as Tree City USA for 14th Exceeded minimum designation requirement of $2/citizen to $6.47/citizen to maintain an above average rating
  • Tree Planting – As part of Eco Fest, a collaboration with City of Tarpon Springs and local non-profit organizations, 110 trees were handed out to residents
  • Adopted 5-year Local Mitigation Strategy (LMS) update
  • New FIRM (Flood Insurance Rate Map) released in August 2021
  • Increased outreach on Floodplain Management on city website to include a wide range of emergency guidance documents for the Spanish speaking community
  • Additional Certified Floodplain Managers added to department staff bringing total to 7 CFM’s
  • Building Development, Planning and Zoning and Public Services have participated and attended weekly meetings with EPR software to implement the new Electronic Submittal program. “Go Live” date 11.1.21
  • Testing phase of SelecTXT software (new interactive software allowing inspection scheduling through texting capabilities)
  • Testing phase of Atlas software (new interactive software for routing, mapping inspections)

 

Economic Development / Business Assistance

 

  • Six CRA Building Code Assistance grant applications received and approved
  • Six CRA Façade Grant applications received and approved
  • One CRA Restaurant Recruitment grant application received and pending approval
  • Two Greektown Façade Grants received and approved
  • 28 new businesses opened
  • CRA Annual Report completed, submitted to Pinellas County and presented to BOC/CRA
  • New mural / historic photo grant program
  • Partnership with Historical Society for three projects: Historic markers; railroad semaphore structure research and reconstruction; and historic photo grant program
  • Installation of phot mural at 61 W. Tarpon Avenue
  • Participation in Pinellas County CRA Working Group regarding potential changes to policies and procedures for CRA reporting.
  • Wayfinding signs installed and completed.
  • Building Plaques installed on 13 historic buildings downtown.
  • Four applications filed and approved for state historic markers (Old City Hall, Old TS High School, Greektown, Safford House.) Installation and dedication ceremonies ongoing
  • Community engagement with business owners relative to new sign code changes ongoing
  • Six retention site visits; four expansion projects of existing businesses
  • Working with new owner of Manatee Plaza in redevelopment of plaza and tenant recruitment
  • Attraction of two new businesses in the new River Bend Industrial Park, 11.000 sq. ft. new industrial building,
  • Ongoing marketing of properties for sale and lease
  • Marketing of new Employment Sites Program to developers and industrial/manufacturers
  • Creating inventory of underused, vacant, underutilized properties.
  • Business Recovery Plan for outdoor dining and outdoor display of merchandise continuing through August 2021. Community engagement efforts with business owners relative to ongoing program and end date.
  • Create and distribute monthly economic development e-newsletters highlighting business and development activity in the city.
  • “Tarpon Springs Business Happenings” Facebook page continues to promote new and existing businesses and events.
  • Management of Rediscover Tarpon Springs Facebook profile
  • Management of Tarpon Springs Business Happenings Facebook profile
  • Liaison to TS Merchant’s Association for city event planning and coordination. Assisting with re-start of special events including new Second Saturday Market
  • Created local business directory A-Frame sign inserts for use at Second Saturday markets.
  • Renewed I-4 and I-75 billboard advertising extending through June 2022
  • Placed new ad for 2021 Gulf to Bay tourism destination magazine of the SPCVB.
  • Placed full run tabloid ad in Destination Florida, a special section of the TB Times publishing Sunday, June 20 with readership of 672,000.
  • Panel ad placed in 2021 Suncoast Tourism’s Attractions map

 

Sustainability

 

  • Starting conversion to green City fleet with the purchase of 2 electric vehicles and 2 hybrid vehicles.
  • Communicated to the State Public Service Commission through the Mayor’s office the need for more energy efficiency programs from electric utilities.
  • Completed 2019 baseline greenhouse gas emissions inventory for government operations Continuing work on Sustainability Action Plan (SAP).
  • Ongoing implementation of Water Conservation Program with grant funding assistance provided by the SWFWMD through the Cooperative Funding Initiative program