Board of Commissioners Agenda

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The Board of Commissioners typically meets on the 2nd and 4th Tuesday of each month at 6:30 p.m.  Special Sessions and Work Sessions are scheduled as needed.  All meetings are being conducted virtually at this time.  Please see instructions below for participating in or viewing meetings and for submitting public comments in writing.  The agenda for upcoming meetings is posted below on the Friday afternoon prior to the scheduled meeting.  See a list of scheduled meetings below.

Regular Session Agenda
August 11 2020 Regular Session Agenda
Virtual Meeting – 6:30 P.M.

CALL TO ORDER
ROLL CALL
INVOCATION

PUBLIC COMMENTS

PRESENTATION:

  1. Employee Benefits RFP Presentation – Shawn Fleming, CSFS, Senior Benefits Consultant, Gehring Group

 

CONSENT AGENDA:

  1. Minutes:
    A. April 28, 2020 Regular Session
    B. April 30, 2020 Executive Session
    C. May 12, 2020 Regular Session
    D. May 19, 2020 Special Session
  2. Award RFP No. 190130-P-JL Medical, Dental, Life Insurance and Ancillary Health Benefits Agreements – updated
  3. Renew File No. 170084-C-CM Lighting Services, Holiday Display
  4. Award RFP No. 200095-P-AM Audit Services – External
  5. Award File No. 200157-C-AM Trane Tracer SC Building Management System Utilizing U.S. Communities Purchasing Alliance
  6. Award File No. 200153-C-JL Library Materials Through State of Florida Alternate Contract Source
  7. Award Bid No. 200138-B-AM Community Center Roof Replacement

 

SPECIAL CONSENT AGENDA:

  1. Amendment 1 to the Emergency Medical Services ALS First Responder Agreement
  2. Authorize City Manager to Execute FlaWarn Utility Emergency Response Network Mutual Aid Agreement
  3. Authorize Subscription to Duke Energy Clean Energy Connection Solar Program
  4. Rescind Award Bic No 200120-B-JL Wayfinding Signage Fabrication and Installation
  5. Award – Reject Bid No. 200116-B-JJ Tarpon Springs Gateway Monument Signs – updated
  6. Business Recovery Program Extension
    A. Temporary Outdoor Dining and Outdoor Display of Merchandise
    B. Hibiscus Street Temporary Closure
  7. Authorize Amendment to Executive Order 2020-02 Regarding Utility Non-Payment, Penalties, Fines and Code Enforcement Compliance

 

ORDINANCES AND RESOLUTIONS:

  1. Resolution 2020-46 Ratification of Executive Order
  2. Resolution 2020-47 Adoption of Job Description and Salary Range for Internal Auditor Position
  3. Ordinance 2020-23 Revisions to Chapter 20 Code of Ordinances – Management of Commercial Wastewater from Dental Practices (1st Reading)
  4. Ordinance 2020-08 Annexation of Property Located at 685 and 687 E Klosterman Road (2nd Reading) Deferred from July 28, 2020 Regular Session

 

MISCELLANEOUS:

  1. Appointment to the Board of Adjustment
  2. Appointment to the Planning and Zoning Board
  3. Appointment to the Parks and Recreation Board
  4. Appointment to the Code Enforcement Board
  5. Appointment to the Library Board
  6. Discussion: Removal of Benches at Library – Commissioner Vatikiotis

BOARD AND STAFF COMMENTS
ADJOURNMENT

COMMUNITY REDEVELOPMENT AGENCY AGENDA
For the Downtown Tarpon Springs Redevelopment Area
TUESDAY, August 11 2020 CRA
Immediately Following BOC Regular Session – VIRTUAL MEETING

CALL TO ORDER
ROLL CALL

CONSENT AGENDA:

  1. Minutes
    A. March 10 2020 CRA
    B. May 5 2020 CRA
    C. July 14 2020 CRA
  2. Rescind Award Bic No 200120-B-JL Wayfinding Signage Fabrication and Installation

MISCELLANEOUS:

3. Post Clock Placement and Appearance Options

BOARD AND STAFF COMMENTS
ADJOURNMENT

BUDGET WORK SESSION AGENDA
THURSDAY, AUGUST 13, 2020
6:30 P.M.

CALL TO ORDER
ROLL CALL

  1. Proposed Budget Fiscal Year 2021 Presentation
  2. General Fund Budget
  3. CIP Budget (Time Permitting)
  4. CRA Budget (Time Permitting)

ADJOURNMENT

Budget Fiscal Year 2021
Executive Summary FY 2021 Budget 7-17-20
Proposed Budget FY 2021 as of 7-17-20

Virtual Meeting Instructions

NOTE: CHANGE OF MEETING LOCATION AND PROTOCOL
Please note that there has been a change of meeting location from in-person at the City Hall Auditorium to a meeting by means of communications media technology pursuant to Executive Order Number 20-69, issued by the Governor of the State of Florida on March 20, 2020, and section 120.54, Florida Statutes. Tarpon Springs City Hall Auditorium is closed to the public in response to the COVID-19 pandemic. This meeting will be conducted using communications media technology. Please see the attached instructions for viewing and/or providing public comment.

INSTRUCTIONS FOR INTERACTIVE AUDIOVISUAL MEETING AND OTHER VIEWING / LISTENING OPTIONS
In an effort to maintain compliance with CDC and Pinellas County guidelines for social distancing and general public safety, the City has set up Zoom virtual meetings to facilitate the broadcasting of the Commission Meetings and provide for public comments. As an alternative, we encourage citizens to submit their comments via e-mail to be read into the record. The email must include your name, address and the agenda item your comments are referencing. For the public unable to attend the meeting virtually, comments may be emailed to BOCPublicComments@ctsfl.us or mailed to the attention of the City Clerk. Comments must be received no later than one hour prior to the meeting to be guaranteed to be read into the record. Any member of the public without computer or telephone resources that wishes to attend should contact the City Clerk at least 24 hours in advance of the meeting in order for the City to make accommodations or coordinate access to the meeting.

Options for Interactive / Viewing / Listening – Board of Commissioners 

To Join Via Zoom from PC, Mac, iPad, iPhone or Android:
1) Visit https://www.ctsfl.us/zoom  JOIN THE MEETING VIA ZOOM`
2) Click on the meeting that you wish to join
3) Download Zoom via the screen prompts
4) To raise your hand, click the button

View Only Options:
View on local cable TV (Spectrum Channel 641; WOW Channel 15; or Frontier Channel 21)
Watch on the Tarpon Springs YouTube Channel

To Join by Phone (audio only):
1) Dial +1 (312) 626-6799 or +1 (646) 558-8656
2) Enter the Webinar ID 928 5392 5711 (August 11, 2020 Regular Session)
    Enter the Webinar ID 931 6776 8945 (August 13 Budget Workshop)
Note! The webinar ID will change for each meeting
3) To raise your hand, enter *9

Board of Commissioners – 2020 MEETING DATES

January 14, 2020 – Regular Session
January 28, 2020 – Regular Session
February 11, 2020 – Regular Session
February 25, 2020 – Regular Session
March 10, 2020 – Regular Session
March 24, 2020 – Regular Session
April 14, 2020 – Regular Session
April 28, 2020 – Regular Session
May 12, 2020 – Regular Session
May 26, 2020 – Regular Session
June 9, 2020 – Regular Session
June 23, 2020 – Regular Session
July 14, 2020 –  Regular Session Part 1Regular Session Part 2 and CRA
July 28 2020 Agenda and Back up Items 1-9    July 28 2020 Agenda and Back up Items 10 – 20
August 4 2020 Special Session Agenda Back-up
August 11 2020 Regular Session – Back-Up    August 11 2020 CRA – Back-Up
August 18, 2020 Special Session (Tentative)
August 25, 2020 – Regular Session
September 8, 2020 – Regular Session
September 22, 2020 – Regular Session
October 13, 2020 – Regular Session
October 27, 2020 – Regular Session
November 3, 2020 – Regular Session
November 10, 2020 – Regular Session
December 1, 2020 – Regular Session
December 8, 2020 – Regular Session

FY 2021 Budget Adoption Schedule

Thursday, August 13, 2020 – Budget Workshop
Tuesday, August 18, 2020 – Budget Workshop #2 (if needed)
Wednesday, August 19, 2020 – Budget Workshop #3 (if needed)
Thursday, September 3, 2020 – Special Session – 1st Public Hearing
Tuesday, September 15, 2020 – Special Session – 2nd Public Hearing

Rules and Procedures for Commission Meetings

Work Sessions:
Work sessions are intended to provide opportunities for Commissioners to study issues, gather and analyze information and clarify questions. No votes are conducted during work sessions. These sessions are open to the public but are not the appropriate forum for public comment.

Public Comment:
No speaker shall have the right to address the Board of Commissioners for more than four (4) minutes on any particular item. Members of the public present at the meeting may donate their time to a speaker to extend the speaker’s time but such donation shall forfeit the donor’s right to speak. The speaker shall identify the persons who have donated their speaking time. Each donation shall extend the speaker’s time an additional two (2) minutes. In no event shall the speaker’s time be extended beyond ten (10) minutes of total speaking time. Any deviation from this rule must be approved by the consensus of a majority of the Board, but no vote need to be taken to waive this requirement. Each person addressing the City Commission as a body, and not to any member thereof. All speakers, including City Commissioners, shall be recognized by the Mayor. No person, other than members of the City Commission and the person having the floor shall be permitted to enter into any discussion, either directly or through members of the City Commission, No questions shall be asked to individual Commission members, except through the Mayor. Any person making a personal, impertinent or slanderous remarks, or who shall become boisterous while addressing the City Commission may be requested to leave the meeting and may forthwith be barred from further audience at the meeting.

Preservation of Order:
The Mayor shall preserve order and decorum, and shall prevent attacks on personalities of impugning of motives of particular members, and shall prevent digression from the question under discussion. The Mayor shall ensure that no boisterous conduct, such as cheering, clapping, or the like shall be permitted during debate. The Chief of Police or his or her designate shall be the sergeant-at-arms of the City Commission.

Appeals and Record of Proceedings:
If any person decides to appeal any decision made by the Board of Commissioners with respect to any matter considered at this meeting, he/she will need a record of the proceedings, and that for such purpose, he or she may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City of Tarpon Springs does not furnish verbatim transcripts. Interested parties should make necessary arrangements for the verbatim transcript in advance.

Accommodations for Persons with Disabilities:
Any person with a disability requiring reasonable accommodation in order to participate in this meeting should call (727) 938-3711 or fax a written request to (727) 937-8199.