Procurement Services

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Department Contact Information:

Janina Lewis, NIGP-CPP, CPPO – Procurement Services Director
324 E. Pine St.
Tarpon Springs, FL 34689
Phone: 727.942.5615

Procurement Services Department Overview

Procurement Services manages the procurement of necessary supplies, equipment, and services at the lowest possible cost consistent with the quality needed to meet the requirements for the City of Tarpon Springs and to ensure that the taxpayers receive the maximum value for each dollar expended. Procurement Services uses a variety of methods including  competitive solicitations, sealed bids, cooperative purchasing, piggybacking of other agencies’ competitively solicited bids and use of the City issued purchasing cards.

Mission Statement:  Provide innovative solutions that meet customers’ needs through rapid, repeatable, transparent, and consistent processes ensuring that our customers receive the best products on time and on cost.

Vision Statement: Create and promote a useable procurement system, internal and external, through better training and accessibility.


Procure and deliver goods and services, execute strategic sourcing initiatives, and establish and administer business agreements

Strive to have a transparent procurement system that upholds the integrity of the contracting process. In our profession, the means and the ends carry equal weight.

Provide business advice and sound market intelligence to our customers. Our highly trained and multiskilled professionals not only perform traditional contracting responsibilities, but also are involved with the overall life cycle of a requirement.

Serve as trusted advisors to customers, taxpayers, and industry providers.

Deliver timely acquisition capabilities and sound business solutions with discipline, expertise, and integrity to the City Departments and the taxpayers it supports.

Disposal of Surplus Equipment:

Periodically, the Procurement Services Department disposes of surplus equipment and supplies.

Surplus equipment items are sold through GovDeals. For details and to view the items available for sale, visit

Surplus items such as heavy machinery and vehicles are sold at Tampa Machinery Auction.  For details and to view items for sale, visit Tampa Machinery Auction, Inc.

Recreational Programs:

Recreational Programming and Sunset Beach Concession Services: The City invites submissions of Letters of Interest from qualifies independent contractors and individuals to provide recreational programs for the City’s Recreation Division or for concession services at Sunset Beach.  In order to be considered, applicants must complete and submit a letter of interest.  Download the form and instructions below or from our document library.

Other Procurement Forms and Guides can be found in our document library.



The City of Tarpon Springs is converting to Bonfire for all formal Invitation to Quotes (ITQs) and formal solicitations. This conversion is expected to take place between April 1, 2024 and May 1, 2024. All ITQs and solicitation documents must be obtained as noted below.

PRIOR TO April 1, 2024:

For all ITQs and solicitations posted on or PRIOR TO April 1, 2024, please visit the website,  for vendors to access. You must register with to view  official solicitation documents. There are free and paid registration options available.

BEGINNING May 1, 2024:

For all ITQs and solicitations posted on or later than May 1, 2024, please visit the Bonfire website. You must register with Bonfire to view the official solicitation documents; however, Bonfire registration is free for all vendors. If you are already registered with, you will need to re-register in Bonfire as a vendor.

Additionally, beginning May 1, 2024, the City of Tarpon Springs will NO LONGER ACCEPT mail-in (written) submissions to ITQs or formal solicitations. All responses MUST be entered through the Bonfire website , unless otherwise noted in the solicitation advertisement.

Public Solicitations Openings

Beginning May 1, 2024, the City of Tarpon Springs will only open formal solicitations virtually via our online Microsoft (MS) Teams platform.

Public Openings are held at 3:00 p.m. local time, the day of the solicitation submission closing.  Prior to the submission deadline  the announcement for the opening will be posted for access. Firms will be able to attend the public opening virtually. See the following instructions:

Join a MS Teams meeting from your calendar or sign in as a guest on the web.

Join a MS Teams meeting from the app

  1. From your Calendar, select Join on a meeting before it’s started, or one that’s in-progress.
  2. Turn on your camera, select Effects and Avatars, and choose how you’d like to appear:
    • Select a custom background.
    • Select Blur.
  3. Choose your audio settings.
  4. Select Join now.

Join a MS Teams meeting on the web

Don’t have the MS Teams app? You can still join a MS Teams meeting.

  1. In your email invite, select Click here to join the meeting.

You can also use a dial-in number and conference ID from the email to call in.

  1. You have three choices:
    • Download the Windows app: Download the Teams desktop app.
    • Continue on this browser: Join a Teams meeting on the web.
    • Open your Teams app: If you already have the Teams app, go right to your meeting.
  2. Type your name.
  3. Choose your audio and video settings.
  4. Select Join now.
  5. Depending on meeting settings, you’ll join right away, or go to a lobby where someone in the meeting will admit you.

External Customer Satisfaction SurveyDownload Customer Survey Here!

The Procurement team would be grateful for any feedback you may have that will help them improve your Procurement experience.

Please be open and constructive in your comments so that the team can easily identify the key areas in which they can help you.

The questionnaire is completely anonymous, with the results being collated by a third party, but if you wish to be identified, please type your name in one of the comment boxes provided. All feedback will be addressed in an objective manner.

Quick Links

Sunbiz.Org Divisions of Corporations an official State of Florida Website

Florida Department of Management Services Suspended Vendor List

E-Verify Registration Link

System for Award Management (Federally Funded Projects)